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Working with Aboriginal and Torres Strait Islander peoples

Glossary

The table below provides a list of Acronyms and Terms used within the Indigenous Procurement Policy (IPP), Indigenous Procurement Policy Reporting Solution (IPPRS) and the Indigenous Procurement Policy Contractor Portal (IPPCP).

Acronym

Term

Description

ACM Agency Contract Manager Agency Contract Manager
AGOR Australian Government Organisation Register

AGOR provides information on the function, composition, origins and other details of Australian Government bodies.

AIM Agency IPP Manager Agency IPP Manager

ATM

Approach to Market

has the same meaning as in the Commonwealth Procurement Rules.

 

AusTender

has the same meaning as in the Commonwealth Procurement Rules.

 

Commonwealth

Commonwealth of Australia (also known as the Australian Government or Federal government).

CPR

Commonwealth Procurement Rules

The rules issued by the Minister for Finance under section 105B(1) of the Public Government, Performance and Accountability Act 2013, as amended from time to time.

 

Contract based assessment

Achieve at least 4 per cent Indigenous employment and/or supplier use on average over the term of the contract

Contractor Contractor Contact Contractors responsible for entering and submitting the quarterly performance reports (QPR) for the contract within the IPP Contractor Portal.

 

Department of Finance

The Commonwealth department with responsibility for administering the Commonwealth Procurement Rules.

 

Domestic contract

A contract that results from a procurement exercise conducted in Australia, even if some or all of the goods or services that are purchased may be used or delivered overseas.

 

Domestic procurement

A procurement exercise that is conducted in Australia, even if some or all of the goods or services that are purchased may be used or delivered overseas.

 

Exemption 17

The exemption set out at item 17 of Appendix A to the Commonwealth Procurement Rules which allows Commonwealth entities to purchase from Indigenous SMEs without complying with the rules set out in division two of the Commonwealth Procurement Rules.

FTE

Full time equivalent employees

Full time equivalent employees.

 

Indigenous business

Any business that is 50 per cent or more Indigenous owned. Supply Nation maintains a free register of Indigenous businesses at www.supplynation.org.au.

 

Indigenous enterprise

An organisation that is 50 per cent or more Indigenous owned that is operating a business. It may take the form of a company, incorporated association or trust. For clarity, a social enterprise or registered charity may also be an Indigenous enterprise if it is operating a business.

IPP

Indigenous Procurement Policy

Mandatory procurement-connected policy under the legislative instrument of the Commonwealth Procurement Rules and commenced on 1 July 2015.

IPPRS

Indigenous Procurement Policy Reporting Solution

The implementation of the Dynamics 365 solution that is used to manage the requirements of the IPP.

 

Indigenous Procurement website

The website at http://www.niaa.gov.au/indigenous-affairs

Indigenous SME

Indigenous Small or Medium Enterprise

An Indigenous enterprise that meets the definition of SME in the Commonwealth Procurement Rules.

Contractor Portal

IPP Contractor Portal

The interface to the IPP Contractor Portal used by external contractors.

IPPRS

IPP Reporting Solution

The interface to the IPPRS for internal government department/agency use

MMR

Mandatory Minimum Requirements

Report on Indigenous participation in all contracts delivered in Australia that are valued at $7.5 million or more, where the majority of the goods or services are in one of the specified industry sectors. .

MSA

Mandatory set-aside

While Indigenous businesses can bid for any contracts, from 1 July 2015 there are requirements for Departments to look first to Indigenous businesses for all contracts in remote areas regardless of value; and all other domestic contracts valued between $80,000 and $200,000.

 

Organisation based assessment

Achieve 3 per cent Indigenous employment and/or supplier use across the organisation on average over the term of the contract.

ORIC Office of the Registrar of Indigenous Corporations

The Registrar is an independent statutory office holder who administers the Corporations (Aboriginal and Torres Strait Islander) Act 2006. You can find more information on their website.

 

Portfolio

A minister's area of responsibility as a member of Cabinet. The portfolios identified in the Australian Government Organisations Register available at http://www.finance.gov.au/resource-management/governance/agor/. For clarity, the Department of Human Services and the Department of Veterans’ Affairs are treated as individual portfolios for the purposes of the policy.

PIM Portfolio IPP Manager Portfolio IPP Manager
PMC Department of the Prime Minister and Cabinet The Commonwealth department with responsibility for administering the policy.

 

Procurement

Procurement encompasses the whole process of acquiring goods and services. It begins when a need has been identified and a decision has been made on the procurement requirement. Procurement continues through the processes of risk assessment, seeking and evaluating alternative solutions, the awarding of a contract, the delivery of and payment for the goods and services and, where relevant, the ongoing management of the contract and consideration of disposal of goods.

 

Procurement threshold

has the same meaning as in the Commonwealth Procurement Rules.

 

Procuring officer

A Commonwealth officer that has responsibility for purchasing a good or service on behalf of a Commonwealth entity.

QPR

Quarterly Performance Report

Record details of the workforce profile and Indigenous supply chain for a contract or an organisation. These details are then used to calculate performance to date figures per quarter, and to assess the contractor’s overall MMR compliancy at the end of the contract. Contractors are required to prepare, submit and acknowledge QPRs for MMR contracts.

 

Remote Area

Areas identified in the map on the Indigenous Procurement Website, as updated from time to time.       

 

Remote Contract

A contract where the majority (by value) of the goods or services will be delivered in a Remote Area.

 

Remote Procurement

A procurement exercise for a Remote Contract.

SME

Small and Medium Sized Enterprise

has the same meaning as in the Commonwealth Procurement Rules.

SON Standing Offer Notice A Standing Offer Notice is reported on AusTender when a standing offer arrangement is established. This arrangement is a continuing offer to a supplier or suppliers to provide specified goods or services over a nominated period, and includes Panels.

 

Supply Nation

The business-to-business membership body dedicated to growing diversity in supply chains. More information is available at www.supplynation.org.au

UNSPSC United Nations Standard Products and Services Code AusTender uses a subset of the United Nations Standard Products and Services Code (UNSPSC) to categorise Commonwealth Government procurements.

Please also refer to the Definitions section within the Commonwealth Indigenous Procurement Policy for further information.